Role overview
What you'll be stepping into
Description
Job title: Finance and Administrative Officer (01 position)
Reports to: Enterprise Managers
Duty stations:
Purpose of the Role.
Maintain accurate financial records and manage resources (finances, assets and human capital) of the social enterprises effectively to ensure sustained business continuation.
Key Responsibilities:
Financial record-keeping – Maintaining accurate books of accounts, ledgers, and financial transactions in line with company policy.
Budget preparation and monitoring – Assisting in drafting annual budgets, tracking actual spending against budget, and flagging variances to management.
Cash flow management for seasonal trading – Managing liquidity to ensure adequate working capital at specific times of year.
Payroll processing – Preparing and processing staff salaries, statutory deductions (PAYE, NSSF, LST/Insurance), and ensuring timely remittance to relevant authorities.
Tax compliance – Preparing and filing applicable tax returns (withholding tax, income tax) with the relevant revenue authority and ensuring the company stays compliant.
Accounts payable and receivable management – Processing supplier invoices, staff imprests/advances, customer billing, and following up on outstanding debts.
Bank and cash management – Handling petty cash, bank reconciliations, and overseeing company bank accounts, deposits, and withdrawals.
Procurement and inventory support – Coordinating purchase requisitions, verifying supplier quotations, and maintaining basic inventory or asset registers.
Asset and logistics administration – Managing company assets e.g. vehicles, motorcycles, weighing scales, storage facilities used in business operations including scheduling their insurances.
Office administration – Overseeing general office operations such as supplies, utilities, lease/rent management, and vendor contracts.
HR-related administrative support – Maintaining staff records, contracts, leave schedules, and supporting recruitment.
Financial reporting and audit support – Preparing periodic financial reports (monthly, seasonally, annual) for management and providing documentation and support during internal or external audits.
Advise management and directors on resource management and business development.
Minimum Qualifications and Experience.
Degree in Accounting, Finance, Commerce, Business Administration, or a closely related field.
Between 1-4 years in financial management of private sector businesses.
Knowledge of accounting software e.g. Quick books will be an added advantage.
Ability to forecast and analyse market trends.
Ability to multi-task and direct operations of the social enterprises.
Ability to ride a motorcycle will be an added advantage.
Familiarity with Uganda tax requirements, including withholding tax and VAT treatment, will be useful.
How to Apply:
All Applications including CV, Highest academic qualification and motivation letter should be sent electronically as one Single PDF Document to recruit@palmcorps.org latest by 24th August 2026. Applications sent to any other email apart from the above shall not be considered.
How to apply