Role overview
What you'll be stepping into
GRANTS MANAGEMENT OFFICER – READVERTISED
Organisation: Danish Refugee Council (DRC)
Duty Station: Uganda
Job Type: Full Time
Contract Length: 12 Months
Band: NM H
Start Date: As Soon As Possible
Job Category: Finance
ABOUT THE DANISH REFUGEE COUNCIL
The Danish Refugee Council (DRC) is looking for a highly qualified and motivated individual to join its dynamic team as a Grants Management Officer.
OVERALL PURPOSE OF THE ROLE
The Grants Management Officer, hosted by DRC Uganda, will exclusively support the Sudan Programme with a country focus.
The role will ensure compliance with DRC procedures and guidelines across DRC Sudan’s grant portfolio, support strong adherence to donor regulations, maintain accurate grants management systems, and facilitate structured grant cycle processes, including regular and ad hoc grant meetings.
The role holder will also lead internal coordination, develop timelines for key deliverables, support the timely compilation and review of reports and concept notes, ensure proper documentation and tracking of all grant requirements, and monitor instalments and key compliance milestones.
MAIN DUTIES & RESPONSIBILITIES
1. GRANTS MANAGEMENT & COMPLIANCE
Ensure accurate, timely, and complete updates of the grants management system (Dynamics), including compliance documentation, uploads, tracking fields, and data extraction.
Maintain and regularly update the Grants Tracker, ensuring accuracy of portfolio overviews, pipeline status, modifications, instalments, reporting deadlines, and donor-specific rules and requirements.
Ensure country office compliance with DRC’s Grants Management Guidelines.
Support the preparation, facilitation, documentation, and follow-up of grants meetings, including timeline development, note-taking, and dissemination of clear action points and minimum required documentation.
Monitor instalment schedules and support follow-up on disbursement timelines in coordination with Finance.
2. DONOR COMPLIANCE
Provide structured support to programme teams on donor rules and regulations and ensure key compliance requirements are reflected in implementation tools.
Provide support to programme teams on the operational compliance of grants with guidelines and donor regulations in the areas of Finance, Logistics, Procurement, and Human Resources.
Review draft donor reports for compliance, consistency, and alignment with contractual obligations.
Support Grants Coordinator(s) in preparing and presenting donor compliance guidelines at kick-off meetings.
Prepare concise briefs on donor rules and regulatory updates for internal use.
3. PROGRAMME DEVELOPMENT
Coordinate with programme and support functions for the development and regular follow-up of a responsibility matrix outlining key tasks, deadlines, and responsibilities for pre-award deliverables, concept notes, and proposals.
Support the Grants Team in compiling lessons learned from previous programmes, conducting analysis of secondary data for context analysis, and drafting generic sections.
4. KNOWLEDGE MANAGEMENT & INTERNAL COORDINATION
Ensure the integrity, structure, and accessibility of grants-related documentation on SharePoint, including access management, uploads, version control, and timely document sharing with relevant stakeholders.
Liaise with Finance colleagues on budget follow-up and expenditure levels of active grants.
Facilitate inductions for new colleagues on grants systems, donor rules, Dynamics, SharePoint structure, and internal processes.
Maintain system integrity across Dynamics and SharePoint, ensuring accuracy of grants tracking tools and strengthening internal compliance with donor rules and regulations.
Perform other tasks as identified by the Grants and Business Development Management Manager.
ABOUT YOU
To be successful in this role, you must have at least 2 years of grants management experience with an international NGO.
REQUIRED QUALIFICATIONS & EXPERIENCE
Bachelor’s Degree in International Relations, Project Management, Business Administration, or a related field.
Knowledge of donor rules, regulations, and procedures, including but not limited to US and European donors, EU funding mechanisms, UN agencies, SIDA, CDCS, and AfD.
Experience maintaining grants management systems and trackers, such as Dynamics or similar ERP systems.
Experience supporting donor reporting processes, including reviewing narrative and financial reports.
Demonstrated experience tracking instalments, budgets, and key grant milestones.
Good working knowledge of Excel, including basic formulas, filtering, sorting, and simple tracking tools.
Proficiency in Microsoft Office, including Word, PowerPoint, and Outlook.
Ability to manage multiple workflows while maintaining strong attention to detail.
Excellent written and oral communication skills with both external and internal stakeholders.
Full professional proficiency in English.
DESIRABLE
Knowledge of the Arabic language.
CORE COMPETENCIES
In this position, you are expected to demonstrate DRC’s five core competencies:
1. Striving for Excellence
Focus on achieving results while ensuring an efficient process.
2. Collaborating
Involve relevant parties and encourage feedback.
3. Taking the Lead
Take ownership and initiative while aiming for innovation.
4. Communicating
Listen and speak effectively and honestly.
5. Demonstrating Integrity
Uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment.
WHAT DRC OFFERS
Contract Length: 12 months
Band: NM H
Duty Station: Uganda
Start Date: As soon as possible
Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for national employees.
APPLICATION PROCESS
All applicants must upload:
A cover letter
An updated CV of no longer than four pages
Applications must be submitted in English.
Important: Applications sent by email will not be considered.
APPLICATION DEADLINE
20th September 2026
Interested candidates should apply through the Danish Refugee Council’s official vacancies platform.
How to apply