Logistics Fleet-Coordinator

The Logistics Fleet Coordinator will oversee and manage the entire fleet operations for EACOP field sites across Uganda and Tanzania. The role ensures safe, efficient, compliant, and cost-effective utilization of vehicles and transport assets to support pipeline operations, pumping stations, camps, maintenance activities, and security requirements. This position will play a critical role in enforcing HSE standards, optimizing fleet performance and ensuring full compliance with EACOP logistics and operational policies.

.

Fleet Management & Operations

• Lead, coordinate, and supervise daily fleet operations across all EACOP operational zones.

• Manage allocation of vehicles to departments (Field Operations, Security, Land & Social, Maintenance, SLT, etc.).

• Ensure optimal fleet utilization, minimizing downtime and maximizing cost efficiency.

• Develop and implement a centralized fleet tracking and monitoring system (GPS/IVMS).

• Coordinate inter-site fleet requirements (MTT, Pumping Stations, and Remote Camps).

Compliance & Safety

• Enforce strict adherence to EACOP HSE and road safety standards.

• Ensure all vehicles meet EACOP specifications (safety features, roadworthiness, permits).

• Conduct routine vehicle inspections, audits, and compliance checks.

• Implement driver behavior monitoring, training, and performance evaluations.

• Lead incident/accident investigations and corrective action plans. Planning & Coordination

• Develop and execute fleet deployment schedules to support pipeline operations and maintenance activities.

• Ensure timely coordination of staff movement, material transportation, and emergency support.

• Liaise with contractors and third-party transport providers for supplementary logistics.

• Support the logistics team in emergency preparedness and crisis response.

Maintenance & Asset Management

• Develop and oversee preventive maintenance plans for all vehicles and equipment.

• Ensure timely servicing, repairs, and spare parts management.

• Maintain accurate fleet records (logbooks, mileage, fuel consumption, maintenance history).

• Plan fleet replacement and retirement in line with asset management policy.

Fuel & Cost Control

• Implement robust systems for fuel management, consumption tracking, and stock reporting.

• Monitor operational costs, analyze variances, and recommend cost-saving measures.

• Report on budget utilization, fleet efficiency KPIs, and operational costs. Leadership & Reporting

• Supervise, mentor, and build the capacity of fleet officers, drivers, and logistics staff.

• Coordinate with HSE, Security, and Operations teams on transport-related risks.

• Prepare regular operational reports (fleet utilization, HSE compliance, maintenance status, cost performance).

• Contribute to continuous improvement of EACOP fleet management standards.

Key Deliverables

• Safe, compliant, and reliable fleet operations across EACOP sites.

• Efficient allocation and utilization of vehicles aligned with operational needs.

• Compliance with HSE, transport regulations, and EACOP standards.

• Effective driver management and zero preventable accidents.

• Transparent and accountable fuel, maintenance, and cost control systems.

.

• Bachelor’s degree in Logistics, Supply Chain, Transport Management, Mechanical Engineering, or related field.

• Professional certification in Fleet/Transport Management is an added advantage.

• Proficiency in oral and written English

• Minimum 5–10 years of fleet/logistics management experience, with at least 5 years in oil & gas, energy, mining, or other large-scale field operations.

• Proven experience managing large fleets in remote, multi-site operations.

• Strong background in HSE compliance and driver safety programs.

• Familiarity with East Africa’s transport regulations and cross-border operations.

• Strong leadership and team management skills.

• Excellent planning, coordination, and problem-solving ability.

• Proficiency in fleet management systems (GPS tracking, IVMS, SAP/Maximo/ERP).

• Strong financial management and reporting skills.

• Excellent communication and stakeholder management.

• Safety-first mindset with strong integrity.

• Resilient and adaptable in remote field environments.

• Detail-oriented, proactive, and accountable. Docusign Envelope ID: 47CB6CB5-5906-834C-8150-D2130EE063C3 Docusign Envelope ID: 47CB6CB5-5906-834C-8150-D2130EE063C3

• Ability to work under pressure and make quick operational decisions.