Role overview
What you'll be stepping into
YSAT is seeking an Office Administrative Assistant to manage daily administrative, front-desk, logistics, and HR support routines that keep the Kiryandongo office functioning seamlessly. This role serves as the structural backbone of the office, coordinating logistics, managing office stock, and ensuring a well-organised workplace.
Key Responsibilities
Manage incoming and outgoing correspondences, telephone inquiries, and office files; greet and assist visitors and institutional partners
Coordinate staff travel, field vehicle routing, and accommodation booking; assist with local field purchases, sourcing quotes, and maintaining inventory and asset registers
Support tracking of field staff attendance, leave applications, and timesheets; maintain secure personnel files for the Kiryandongo team
Handle venue bookings, catering, stationary provisions, and participant registration during teacher trainings and stakeholder workshops
Provide day-to-day oversight, scheduling, and guidance to the office security guard and cleaner
Requirements
Bachelor's Degree or Diploma in Secretarial Studies, Office Management, Human Resource Management, or Business Administration
Minimum 2–3 years of administrative experience within a fast-paced NGO field environment
Highly organised with exceptional interpersonal communication skills and proficiency across the MS Office suite (Word, Excel, PowerPoint)
Demonstrated problem-solving skills, creativity, and willingness to innovate
Upholds and demonstrates YSAT's values and behaviours
How to apply