Role overview
What you'll be stepping into
The Officer, Finance will ensure the integrity of accounting information by recording, verifying, consolidating, and booking transactions and proper serialization and safe filing of documents. The position has access to organization’s confidential information that need to be protected by adhering to organization’s value by keeping information confidential.
The Officer, Finance, will also act as a resource and/or coordinate resources between Field and country-based programs, and perform other duties as defined by the Associate, Accountant with a dotted line of Country finance lead/leadership.
Direct reports-None
Responsibilities
Staff advance accountability
Monitoring advance usage and return period in relation to the activity timeline
Ensuring timely review and submission of staff advance accountabilities.
Ensuring completeness of staff advance accountabilities.
Timely sharing of staff advances account statements and reports of cleared cases.
Support in capacity building of the field.
Petty Cash Management
Verification of petty cash accountabilities and expenditure.
Track and monitor on the cost-effective usage of petty cash.
Ensuring safe custody of petty cash.
Submission of timely weekly cash counts and requisitions for petty cash replenishment.
Asset & Fuel Management
Ensuring safe custody and management of fleet and other assets.
Maintain an up-to-date asset and inventory register for the office location.
Providing timely monthly recommendations and reports for assets and inventory.
Support in fuel verification and monitoring of the fleet.
Financial Management
Verification of source documents before payments are made.
Support field teams in monitoring utilization of disbursed funds to staff.
Support in ensuring compliance to policies and procedures during activity implementation and any other funds expenses
Support in monitoring and tracking of activity budget limit adherence and utilization.
Support in the reviews of the field activity plans and budgets.
Team Support
Will regularly communicate with Finance and program leads to identify capacity needs.
Represent the Finance team in various program meetings.
Key Performance Indicators
Staff Advance Accountability
Petty Cash Management
Assets and Fuel Management
Financial Management
Team Support
Requirements
Bachelor’s Degree in Business Administration (Major in Accounting, Finance), Commerce, Accounting, Finance.
CPA or ACCA in progress is an added advantage.
Minimum of two (2) to three (3) years of accounting systems/softwares with experience in a credible organization, preferably with NGOs.
You have good working knowledge of all major accounting/finance best practices within NGOs.
Detailed knowledge of report writing.
Professionalism, integrity, and teamwork.
Effective communication skills in English.
Advanced Microsoft Word and Excel competency.
Ability to multitask and manage difficult situations with tact.
Strong interpersonal skills.
Flexible in a dynamic, diverse environment.
Able to work independently with problem-solving abilities.
How to apply