Role overview
What you'll be stepping into
The position will report to the Country Operations and Finance Manager.
Primary Roles And Responsibilities Finance
Process vendor payments in compliance with organisational policies and donor requirements.
Support compliance with internal controls and financial procedures.
Aid the Operations and Finance Manager in the preparation of monthly petty cash report.
Prepare and maintain monthly bank and petty cash field vouchers, Payment Approval Forms and other Palladium financial requirements under supervision of the Operations and Finance Manager.
Maintain account records (e.g. entering transactions into excel cashbooks) and reconcile accounts on a monthly basis.
Ensure proper filing and audit readiness of all financial records.
Track and update project fixed assets management system.
Undertake any other daily routine financial management activities as deemed necessary by the Operations and Finance Manager.
Operations
Support the Operations and Finance Manager to ensure adherence to and compliance with all
Palladium and FCDO policies and procedures.
Ensure consistent implementation of company SOPs and guidelines, security protocols, and where applicable recommend modifications.
Support procurement processes, including sourcing quotations, vendor selection, and contract administration in compliance with Palladium and donor guidelines
Support day-to-day operational planning and coordination of programme activities.
Coordinate logistics for programme meetings, workshops, and field activities
Responsible for all the registration of participants during project meetings and workshops
Coordinate all travel arrangements for relevant programme staff and visitors, in line with corporate and client security standards.
Maintain an efficient and well-organized document management and filing system, ensuring clearly labelled and easily identifiable records on SharePoint, plus printing, copying, and binding as required.
Take minutes of meetings and distribute them to relevant parties
Undertake any other operational activities as deemed necessary by the Operations and Finance Manager.
Key Competencies And Requirements
Strong organisational skills with high attention to detail.
Demonstrated experience in operations and financial management within a donor-funded or similar context.
Proven ability to manage budgets, financial reporting, reconciliation, and compliance requirements.
Experience in procurement, vendor management, and contract administration.
Strong analytical and problem-solving skills, with the ability to interpret financial data.
Excellent written and verbal communication skills, including the ability to present information clearly and concisely.
Strong interpersonal and stakeholder management skills, with the ability to work collaboratively.
Ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment.
High level of flexibility, adaptability, and professionalism.
Experience using mobile money/payment platforms (e.g., Beyonic) is an advantage.
Familiarity with donor-funded project requirements and reporting standards is desirable.
Qualifications And Experience
A bachelor’s degree in accounting/ finance/ business administration, or a related field.
Strong computer skills with advanced proficiency in MS Excel, MS Word, and MS PowerPoint.
Familiarity with Cost Point software is highly desirable.
Experience working with donor funded projects (e.g. FCDO, USAID, UN) is highly desirable.
Strong understanding of donor compliance requirements and financial reporting standards.
Equity, Diversity & Inclusion Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success, and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at and we will be in touch to discuss.
Safeguarding We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
How to apply