Role overview
What you'll be stepping into
University Research Co., LLC (URC) is an organization that works with countries and local partners to develop, implement, and sustain science-driven and scalable solutions that strengthen health and social systems.
Established in 1965, URC provides technical expertise to governments, communities, and service providers to improve the quality and accessibility of essential services.
Its areas of work include maternal, newborn, child, and adolescent health; global health security; infectious diseases such as HIV/AIDS, tuberculosis, and malaria; nutrition; and water, sanitation, and hygiene.
URC's work is guided by the following organizational values:
Respect: Treating colleagues, partners, clients, and stakeholders with dignity and recognizing their individual contributions.
Integrity: Upholding ethical standards in decisions and actions.
Innovation: Embracing new ideas and technologies to develop effective and scalable solutions.
Collaboration: Promoting teamwork, learning, growth, and shared achievement.
Accountability: Taking ownership of actions and delivering quality results.
Performance Excellence: Pursuing high-quality performance while supporting resilient and locally driven development solutions.
Job Overview
URC is seeking a qualified and experienced Procurement Officer to support the procurement requirements of its current and anticipated projects in Uganda.
The Procurement Officer will coordinate the procurement of supplies and equipment for supported health facilities and program activities. The successful candidate will help ensure that procurement and disposal activities are conducted efficiently, transparently, and in accordance with applicable organizational and donor requirements.
The role will involve managing procurement processes, supplier relationships, contracts and agreements, procurement documentation, and tracking systems.
Key Responsibilities
Procurement Management
The Procurement Officer will:
Coordinate and oversee procurement processes, including reviewing purchase requisitions, requesting quotations, evaluating suppliers, negotiating where appropriate, processing purchase and delivery documentation, and coordinating with the Stock Management Officer.
Lead the supplier pre-qualification and supplier management processes.
Develop and manage Blanket Purchase Agreements (BPAs) for routine supplies and services.
Manage leases, contracts, and agreements relating to goods and services.
Ensure compliance with URC and U.S. Department of State (DoS) procurement policies and procedures.
Receive procurement requests from program staff and follow up on local purchases, payments, deliveries, and confirmation of receipt.
Coordinate the procurement of printing and training materials, including stationery, manuals, handouts, and materials required for workshops and other program events.
Procurement Tracking and Documentation
Maintain and regularly update the project procurement tracker.
Maintain the purchase order (PO) log, BPA tracker, and commitment tracking records.
Ensure procurement documentation is accurate, complete, and properly maintained.
Monitor procurement activities to support timely delivery of supplies, equipment, and services.
Policy and Compliance
Keep up to date with donor policies, procedures, rules, and regulations relating to procurement.
Compile and maintain applicable local procurement policies and guidance.
Support training and orientation of URC program and partner staff on relevant procurement policies and procedures.
Ensure procurement activities comply with applicable Ugandan procurement requirements and donor regulations.
Perform other duties as assigned.
Knowledge, Skills, and Abilities
The successful candidate should demonstrate:
Excellent writing, organizational, and management skills.
Strong planning and coordination abilities.
Ability to independently plan and execute complex procurement tasks while effectively managing day-to-day responsibilities.
Ability to remain organized and focused on long-term deadlines and objectives.
Proven ability to prioritize tasks and manage multiple responsibilities simultaneously.
Ability to work effectively both independently and as part of a team.
Excellent interpersonal and communication skills.
Strong attention to detail and ability to maintain accurate procurement records.
Required Qualifications and Experience
Applicants should have:
A Bachelor’s degree in Procurement and Logistics Management, Bachelor of Commerce, Business Administration, or another relevant business-related field.
At least five (5) years of practical experience in procurement and supply management.
Demonstrable knowledge of Uganda's public procurement laws and procurement guidelines.
Knowledge of donor procurement rules and regulations.
Thorough knowledge of U.S. Department of State (DoS) contractual, procurement, and reporting requirements.
Advanced computer skills, including proficiency in Microsoft Office applications, particularly Microsoft Excel, Word, PowerPoint, and electronic mail.
Desired Experience and Qualifications
Previous experience working with URC is an added advantage.
Experience working on U.S. Government (USG)-funded programs is an added advantage.
Experience working within donor-funded projects and health-sector programs will be beneficial.
How to apply