Stores Assistant

Key Duties and Responsibilities:

• Receive, store, and dispatch supplies; maintain stock records; conduct stock checks; and ensure proper labelling and organisation.

• Support procurement processes, follow up with suppliers, coordinate deliveries, and assist with transport planning.

• Inspect goods for quality and accuracy; prepare, batch, and pack items for timely dispatch.

• Plan, coordinate and manage procurement as per set schedules and address any raised issues in a timely manner.

• Maintain a clean, organised store; ensure proper handling of supplies; and keep equipment records updated.

• Prepare inventory reports, update stock records, and coordinate with suppliers and users.

• Ensure health, safety, cleanliness, and security in the store’s environment.

• Train personnel according to established procedures and store management best practices.

• Manage inventory control processes in coordination with procurement, finance, and ministry teams

• Analyse inventory, procurement, and transactions and prepare required reports.

• Conduct stores quarterly checks, disposal of stock management, and generate monthly store reports.

• Ensure service and maintenance records for all equipment are up-to-date and well-maintained

Qualifications, Skills and Experience:

• The applicant for the role should hold at least a minimum of a Diploma in business administration, Economics, procurement, transport and logistics or any relevant discipline

• A minimum of three (3) years’ working experience in a similar role in a school environment.

• Computer literacy in Microsoft applications.

• Must be willing to live up to organisational values, confident.

• Should be a good communicator, must have a high level of integrity, confidentiality, trust, good work ethics, and sound judgment.

• Commitment to work within a team environment and ability to work under minimal supervision.