Role overview
What you'll be stepping into
An organisation is seeking an experienced and highly organised Executive Assistant to the Projects Director to provide high-level administrative, secretarial and executive support. The successful candidate will handle confidential matters, coordinate executive activities, manage communication and support effective project office operations.
This role requires exceptional organisational, communication and time-management skills, strong attention to detail, professionalism and the ability to work with senior executives.
Key Responsibilities
The Executive Assistant will:
Provide administrative and executive support on confidential and sensitive matters.
Coordinate the Projects Director’s calendar, appointments, meetings and conferences.
Screen incoming correspondence, reports, telephone calls and visitors, prioritising matters requiring the Director’s attention.
Research, compile and prepare confidential documents, reports and executive briefings.
Draft letters, memoranda and responses to official inquiries.
Prepare professional documents, charts, graphs and PowerPoint presentations.
Coordinate communication between the Projects Director, staff, senior executives and other stakeholders.
Prepare meeting agendas, collect relevant materials, take minutes and maintain records of proceedings.
Monitor action points and follow up on assignments and pending matters.
Review, proofread and edit documents prepared for the Director’s signature.
Arrange official travel, prepare itineraries and maintain travel records and reimbursement documentation.
Maintain filing systems, records management processes and document archives.
Assist with office expenditure, supplies, equipment requirements and budget preparation.
Manage the petty cash float and prepare reimbursement claims.
Support the improvement of office procedures, policies and administrative systems.
Maintain effective working relationships across the Projects Department and Group Companies.
Undertake other related administrative duties assigned by the Projects Director or Management.
Comply with the organisation’s Safety, Health and Environmental Policy.
Required Qualifications and Experience
Applicants should meet the following requirements:
Education: A graduate degree, preferably from a recognised premium institution.
Professional Experience: 10–15 years of experience in an Executive Assistant role.
Relevant Industry Experience: Experience in banking, hospitality or a large corporate organisation is preferred.
Executive Support Experience: Demonstrated experience supporting a Director-level executive.
Computer Skills: Excellent knowledge and practical experience using:
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Preparation of reports and executive presentations
Key Skills and Competencies
The ideal candidate should demonstrate:
Excellent communication and interpersonal skills.
Strong organisational and time-management abilities.
High levels of confidentiality, discretion and professionalism.
Excellent report writing, proofreading and presentation skills.
Ability to coordinate multiple tasks and meet deadlines.
Strong administrative and records-management skills.
Ability to interact effectively with senior executives and diverse teams.
Initiative, attention to detail and sound judgement.
Important Information for Applicants
This is a senior-level executive support position based in Kampala, Uganda. Applicants should carefully assess the stated academic and professional experience requirements before applying.
Application Deadline: Not provided in the supplied vacancy details.
Application Method: Not provided in the supplied vacancy details.
Organisation: Not specified in the supplied vacancy details.
Applicants are encouraged to refer to the official recruitment announcement for the application procedure, deadline and any additional requirements.
How to apply